School Inventory Software:
How to Track and Account For Your School Assets  

Keeping track of your school’s inventory is not an easy task. The more buildings you have the greater the inventory challenge. Inventory management in schools is quite different from tracking inventory in business. In schools, inventory items can be moved from room to room quickly and easily… that’s good for schools, but bad for inventory control.

A good inventory software program for schools should help facilitate the management of the schools assets. Here are some of the options to consider when purchasing inventory software:

• Data entry should be quick, easy and consistent. Schools need to know by building and room where inventory items are located. Entering information about vendors, funds, buildings, classifications, etc. should only be entered one time for consistency in data and reporting. Then, when entering each inventory item, a simple pull down menu or pop up window should make selecting these items quick and simple.
   
• If the number of inventory items is large, an option to scan inventory items by building and room using a bar code reader is a plus. This simplifies updating the location and verification of the current inventory.
   
• Once the inventory scanning is completed, there should be some type of report to indicate what inventory items have been moved and what items have not been accounted for.
   
• Inventory reports should be flexible enough to get the exact information required by local, state or federal guidelines. For example, you may want a list of inventory by a specific fund code and range of dates.
   
• The inventory software should facilitate the school's accounting of depreciation and replacement costs.
   

• The software program should have a simple and quick method of backing up the inventory data.
   
• Finally, the school will need good technical support, especially if a bar code reader and software is used.

Check out our review of the Student Inventory Software.

 Editors Choice

EpesSoftware.com

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