An Ez Software Review of
EPES School Inventory Software

     Rating: *****  (5/5)

Keeping track of school inventory is no simple matter. It’s so easy to move school inventory from room to room. That’s were EPES Software, of Tulsa Oklahoma, would like to help you. EPES has developed a school inventory management software program that addresses some of the most difficult tasks of school inventory control.

Setting Up the Program

The EPES inventory program installs very quickly from a CD, Disk or Internet download onto a windows PC. Simply press <Enter> for each suggested default. Once installed, the inventory program is very simple to set up. You enter information about buildings, classifications, funds and vendors only one time. This information is available from a pop window while entering your inventory data. This simplifies data entry and insures data consistency.

Entering Inventory Data

Once your basic information has been entered, you begin entering individual inventory items. One nice benefit of using an EPES program is that the interface is consistent and simple between screens as well as programs. If someone has used another EPES program, they will immediately know how to use the school inventory program.

The EPES program included four nice accounting / accountability options:

1) Once the quantity, cost and depreciation period are entered, the program automatically calculates the depreciation value. This is automatically updated daily.

2) The program allows schools to classify their inventory items. This makes data retrieval and auditing much easier.

3) When inventory is deleted, the program requests the date deleted, why deleted and the person authorizing the deletion.

4) The school inventory program can be used with a barcode reader and barcode labels. Once the inventory has been entered, the school can print barcode labels to place on each inventory item. Then, using a barcode reader, someone can go from room to room to take a current inventory of what is in each room. The barcode data is then uploaded to the inventory program for reporting and updating current inventory.

Printing Reports

The EPES software prints a wide range of inventory reports by building, fund, vendor and more. The user can select from a wide range of options when printing a report. For example, you can print the inventory purchased in a certain month or year by a specific vendor or fund.

A depreciation and replacement report are very helpful for accounting purposes. An inventory status report can be selected if you use the barcode reader. This report lists all inventory items not found or moved to a different location. This is a very helpful accountability option.

Utilities

The inventory program includes options for backing up and restoring data, import/export of data, rebuilding data indexes and files. If required, the system administrator can set up what inventory files are accessed by what employees or groups of employees.

Support

EPES software offers a 30-day free trial, a six-month money back guarantee and one year of toll free technical support on all their products. A trial version of their software can be downloaded from their website. This demo version allows users to test every program option. Activating the accounting program is quick and simple. The user receives a small registration file from EPES by Internet download or disk.

At the end of the year, their toll free support can be renewed at a nominal cost. Larger school districts can receive quotes on quantity discounts for software and support.